Plumsail Forms

What Plumsail Forms is

Plumsail Forms is a form builder from Plumsail, a company whose site sells a set of add-ons for Microsoft 365 and SharePoint. Its main use is designing forms for SharePoint Online and SharePoint 2019/SE, where you drag list columns onto a canvas instead of coding the form by hand. It also builds public web forms you can share with clients. The reader it fits is an IT or operations team that already runs on Microsoft 365 and wants better forms on its lists and libraries, plus the developer or consultant who builds those forms for them. The company's location is not stated.

Plumsail sells other products under the same name, and the homepage lists them: Documents for creating documents from templates and collecting eSignatures, Helpdesk for SharePoint, Actions for Power Automate, and an Org Chart for SharePoint. This entry is about the forms product only.

What you build and how

For SharePoint, the editor works as the company's own blog describes it: "You design forms in a drag-and-drop editor: drag list columns onto the canvas, arrange them with layout containers, and apply conditional rules." The container set includes Tabs, Accordion and Wizard to organize elements, and Grid and Stack containers for layout. A form built this way is responsive.

The logic model is the part the company stresses most. Instead of attaching a condition to each field, you place fields inside a container and apply a single rule to the whole group. The blog's example is a 20-field form that takes one rule rather than 20. No-code conditional rules cover most cases, and Advanced Lookup filtering brings related data into the form. When no-code rules are not enough, the blog says Plumsail goes further with JavaScript: "Even with a basic knowledge of JavaScript, you can design truly dynamic forms," with custom logic, calculations and validations. It also says the Plumsail documentation has samples for people who are not developers.

Repeating data has its own control. The Data Table control builds dynamic tables for collecting repeating data, in the way Cognito Forms has a Repeating Section and a Table. You can populate column values for a new row, add custom validation to the table or one column, and run column calculations. The company says this control is available on the free plan. A Signature control is also listed in its feature comparison.

The look is configurable. The company says "You can choose one of the pre-designed themes or create a custom theme from scratch," and you can change the primary colors and fonts. The company says you can customize the domain for your forms even on the free plan, for instance to awesome.plumsail.io. Embedding is a copied code snippet from the form settings, with step-by-step instructions for WordPress, Wix, Tilda, Shopify and similar platforms.

Outside SharePoint, the homepage describes Plumsail Forms as a way to "create public web forms, share them with your clients, and save submissions directly to SharePoint or Airtable, generate documents, or automate data processing with Power Automate, Make, or Zapier." The company's comparison page says it has 100+ integrations and payment buttons, and connects with email marketing providers, CRMs and over 2,000 more platforms through Zapier.

For teams, you can invite other users as team members to collaborate on all Plumsail services. They see all forms and submissions but cannot manage the subscription or account settings. The company says this works on all plans, including the free plan, and the form records who submitted it.

Pricing, limits and proof

Prices are published, which the company contrasts with Nintex. For SharePoint Online, the subscription is per domain, and the blog says there are no limits on the number of users, forms, sites or lists, with no hidden costs or extra fees. The annual subscription is $899 as of June 2026, and the monthly subscription is $89. For SharePoint On-Premises, licensing is per Web Front End (WFE) server: a perpetual license is $1699 per WFE server, annual maintenance for updates is $999, and a development license for creating and testing forms is $599 per WFE server.

The comparison table in the Nintex post puts Plumsail's SharePoint Online starting price at $899 a year against $15,000 for Nintex, with the footnote "check each vendor's site for current figures." The post also says Nintex publishes no pricing and wants you to contact a sales representative for a quote. That is the company's account of a competitor, so treat it as such. The post quotes a Reddit comment from 2023 saying "Nintex pricing skyrocketed in the last 5 years too," which the company presents as still true.

On storage, the company says the free plan gives 100 MB. If you need more space you can pick a paid subscription or contact support to buy extra. No free-plan form or submission cap is stated.

Homepage testimonials from reviewers on G2, Capterra and elsewhere include "Simple forms are a snap but more complex needs are easily met" and "Easy to use for a non developer. Integrates well with Microsoft Power Automate." They are reviewer quotes the company has chosen to display. No security certification or compliance standard is named for the forms product.

Who it suits and who it does not

Plumsail Forms is a strong fit for a SharePoint-centered team, particularly one that has outgrown the default list forms and wants layout containers, group rules and lookups without custom development. An IT group can hand business users a drag-and-drop editor and still keep JavaScript available for the hard cases. The published per-domain price and the unlimited users, forms, sites and lists make cost easy to forecast for a larger Microsoft 365 tenant. A consultant who builds SharePoint solutions for clients also gets a free plan with team access to try the editor.

It is less natural for a small business with no Microsoft 365 investment, because the design model starts from SharePoint list columns. The public web form option is real, but the company's emphasis, documentation and comparisons all center on SharePoint, so a founder wanting a marketing form with a booking calendar will find broader tools elsewhere. The company says JavaScript is how you go beyond the no-code rules, so very complex logic still means someone on the team who can write it. And no free-plan submission limits are stated, so confirm those before building a public form that expects heavy traffic.