GoFormz

What GoFormz is

GoFormz is a no-code form builder aimed at teams that still run on paper. The company describes it as "a complete mobile forms and reporting solution so you can eliminate paper forms and collect data electronically." The reader it fits is an operations team, a department head or a small business owner who has a form people already fill out by hand and wants the same document on a phone, with the answers landing in a system instead of a filing cabinet.

It is a form tool in the document sense rather than the survey sense. You build a template that mirrors an existing form, hand it to the people who fill it out, and decide what happens to each completed copy. The site's navigation covers product, solutions, pricing and resources, and the main call to action throughout is a demo request.

What you build and how

GoFormz splits the work into two things, and the knowledge base is firm about the difference. A Template is "the primary data-gathering document framework created by a member of your organization." A Form is a unique instance of that template, created and completed by a Form User. In the company's words, "If you want to facilitate data collection, then you create a Template. If you want to provide data, then you create and complete a Form."

The editor. Templates are built in the Templates tab of the GoFormz web app using the Template Editor. The company's blog calls it a drag-and-drop Template builder that gives "a visual environment that guides form creation." You can build a template guided by an existing digital document, or use a mobile-optimized List View. The data fields you place determine the data you receive when someone completes a form, so the template is the blueprint for the whole data set.

Who can do what. Any user with the appropriate permissions can create and manage templates. Form Users are created in Users and Groups, and assigning them to the right groups controls which forms they can create and complete. Form access is managed in Group Settings. The blog also carries a tip on using Groups to manage permissions better. If you need to collect information from someone outside your GoFormz account, you share a secure link, and that person creates and submits a form through it.

Filling out a form. A Form User finds the available forms in the Forms tab, selects New to see the templates they can use, and fills one out. Completing it starts the next user-designated action. The form may be delivered to the intended recipients, which could be an admin or another person in the organization who needs to add data or review it. A completed form may also trigger a Workflow or another automation. The Template article puts it plainly: GoFormz "initializes the next step in your data processing based on your instructions." Drafted and completed forms stay viewable and manageable in the user's profile, and admins and users with the right permissions can view them too.

Automation, reports and data. The knowledge base is organized by topic, and the topic list doubles as a map of the product. Automation is by far the largest section at 111 articles, described as a way to "automate your manual processes to save time and increase accuracy and efficiency." Reports (7 articles) track changes across received forms. Calculations (3 articles) cover adding calculations to templates. DataSources (5 articles) give Form Users "a way to reference your existing datasets on your Templates and Forms." The template article also says you can process and manage your data using GoFormz reporting and automations.

Mobile. The Mobile App section says you can use a mobile device to create and complete new forms, view and manage existing forms, transfer and receive dispatched forms, and download or share form PDFs, "all either online or offline." The knowledge base describes the app in 4 articles. Templates are described as mobile-optimized when built in List View, so a phone is a first-class place to fill them out.

Integrations and API. The help center has a Partners and 3rd Party Integrations section (6 articles) and an API and Developer Hub section (5 articles), which it describes as covering everything you need to know about the GoFormz API Developer Hub. The help center describes the integrations section as a guide to the available third-party integrations.

What the company says about it

The site has a Pricing section, but the blog and help center leave prices out and send buyers to "Request a Demo".

What the pages do give is a clear account of the product's shape. The blog post, dated October 15, 2018 and credited to the GoFormz Editorial Team, argues that no-code builders benefit end users in four ways. The first is a reduced learning curve: "there is no need for retraining, because your mobile form looks exactly like your existing form." The second is faster building, because the environment is visual and requires "no technical background or coding experience." The third is cost, since code-based tools limit form building to people with more advanced technical knowledge, and a no-code tool means no new hires or code tutorials. The fourth is that the Template Editor lets creators revisit their digital document "as often as they wish," so a step that is slowing people down can be fixed "within seconds."

The knowledge base counts its articles by topic: GoFormz 101 (7), Account Management (29), Templates (35), Forms (25), Automation (111), Partners and 3rd Party Integrations (6), Mobile App (4), Reports (7), Calculations (3), DataSources (5) and API and Developer Hub (5). Those counts are the size of the help center, not a feature count, but they show where the product's depth sits. Automation and templates dominate. The help center also links to GoFormz support.

Who it suits and who it does not

GoFormz fits an operations or admin team that owns a paper process and wants to digitize it without a developer. The idea the company leans on hardest is mirroring the existing form: staff already know the document, so the digital version asks little of them. A manager with permissions can build and change a template, and the group system lets an organization separate the people who design forms from the people who fill them out. Teams whose people work away from a desk will care that the mobile app handles forms online or offline and can share form PDFs.

It also suits a team that needs the completed form to start something. Delivery to a recipient, a workflow or an automation after submission is part of the core model, not an add-on, and automation is the largest section of the help center at 111 articles.

The caveats are practical. Budgeting starts with a demo request rather than a self-serve price list. And GoFormz is built around documents and a template-to-form workflow, which is a different job from a public survey or quiz tool. A team that wants a marketing questionnaire for strangers on the web will find the model more structured than it needs.