Ultimate Forms

What it is

Ultimate Forms is a no-code solution for building business applications on Microsoft SharePoint. It is made by Infowise Solutions Ltd, and the company's home page describes it as a way to "turn plain SharePoint lists into complete business applications with forms, automation, and reporting. No code, no developers." The reader it speaks to is a SharePoint administrator or an operations, IT or HR team that already lives in SharePoint and wants helpdesks, request forms and approval flows without waiting on a developer. The company says it has helped teams build SharePoint solutions for "over 20 years" and is "trusted by thousands of organizations around the globe."

What you build and how

Everything starts from a SharePoint list, and you work "using only your browser," in the company's words. There is no separate hosting to arrange, because the application is the list plus the forms, actions and reports you layer over it.

Forms are the front door, and the home page puts them first: "Design modern, responsive SharePoint forms in minutes, with tabs, conditional visibility, input validation, repeating sections, and e-signatures." The site says these forms "guide users, prevent mistakes, and keep your data securely inside SharePoint." The helpdesk guide on the company's blog shows how that plays out. The same ticket shows different parts to different people through "column and tab permission rules": requesters see intake fields only, IT staff see assignment and resolution sections, managers see oversight fields, and submitted fields lock read-only for requesters. So the person filing a ticket, the person fixing it and the manager watching the numbers all use one record.

Logic and automation come as "Actions" rather than a separate workflow engine. The home page headline for this area is "Workflow Automation Without Workflow," and it explains: "Replace complicated workflows with simple, powerful Actions that run directly inside SharePoint. Create, update, and connect data across systems like Exchange, SQL, and Teams with just a few clicks." The helpdesk guide lists what actions do in practice: assign tickets automatically by category or priority, set due dates when work starts, and update related fields the moment a status changes. Notifications go out at each meaningful moment (receipt, work started, status changes, resolution), and managers can get a scheduled digest in one email instead of a message per ticket.

Escalation is handled with two mechanisms the guide names. Aging and past-due indicators color-code overdue tickets in views, and timer-based actions remind the assignee and push past-due tickets up to managers. Automatic history tracking appends every update, "who changed what, when," to a running log on the ticket, which the guide describes as a trail that "maintains itself."

Reporting is the third pillar. The site says you can "turn your SharePoint data into dashboards, reports, KPIs, calendars, and charts that are easy to understand and share," so a team gets "real-time visibility." The helpdesk build ends with a live dashboard, and the home page promotes a phone-friendly expense report solution in an upcoming webinar.

Templates carry much of the speed claim. The home page lists popular solution templates such as Project Management (customers, projects, tasks and work hours), Help Desk (an internal help desk with a knowledge base) and Leave Request (automated day calculation, task tracking and manager approval). It also shows HR Recruitment, a multi-stage portal to process, evaluate and hire candidates, and Sales Product Warranty Request. The navigation adds Quote Generator and Employee Training. Per the helpdesk guide, the free Help Desk template is one of more than 60 issue-tracking solutions in "a Solution Gallery of 450+, all free to install and repurpose," and the gallery also holds solutions such as a Freelance Invoice template with line items, tax, PDF output and payment tracking. You can also create your own templates and "build once and deploy across sites and tenants."

Because the home page features an "Import and Integration" area and describes data connections to Exchange, SQL and Teams, the product reaches beyond a single list. The site's own product description says it "works with Microsoft 365 and on-premises SharePoint." Blog posts show the same building blocks used for a simple shopping cart and an email-driven business process. A partner testimonial from Qualishare says the Infowise solutions let it offer its product "on all versions of SharePoint (O365 Online & Server)."

For the end user of the finished app, the experience is a SharePoint form and a SharePoint list view with extra sections, indicators and dashboards, inside the site they already use.

The facts on the pages

Pricing: a Pricing page sits in the main navigation. The structured data on the home page gives an offer price of USD 1.77 per user per month. The home page offers "Try Now Free" and "Book a Demo," and its closing call to action reads "Join thousands of companies already growing with Ultimate Forms."

Scale and age: "For over 20 years, Ultimate Forms has helped teams build SharePoint solutions from ready-made building blocks," and the footer reads "2005-2026 Infowise Solutions Ltd." The Solution Gallery is stated as 450+ templates.

Support: the home page promises "Fantastic Support Team" and lists documentation, tutorials, webinars, instructor-led training, a support ticket form and a partner directory for finding an implementation partner. A Quick Start guide is named in the helpdesk article. Three customer testimonials on the home page praise support. One, from a partner of more than 5 years, calls the team "ultra responsive."

Security and hosting: the site states that forms "keep your data securely inside SharePoint," and the footer links to a Cloud SLA and an accessibility page. Because the solutions live in your SharePoint, on Microsoft 365 or on-premises, the data stays in the environment you already run.

Setup time: the helpdesk guide says "you can build a complete IT helpdesk in SharePoint in an afternoon" starting from the free template, and "no code is involved at any step."

Who it suits and who it does not

Ultimate Forms fits SharePoint-centered teams: an IT group that wants a ticketing system on a platform it already owns, an HR team running leave requests and recruitment, a finance team routing expense reports, or an agency or consultant who builds SharePoint solutions for clients. The testimonials come largely from that last group, with consultants saying their clients can "tweak it themselves without writing any code." The template gallery makes it a quick start for common internal processes.

It fits less well anywhere outside SharePoint. The product's value is that it sits on top of SharePoint lists, so a team on another stack would be adopting two things at once. Nor is it positioned as a tool for public websites, customer-facing apps or native mobile apps, and the pages describe no such features. A developer who wants an escape hatch into code will find the product's message pointing the opposite way: it exists to avoid code.